Tender ready company pack

Registering a company is the easy part. What stops a new company bidding is the chain behind it: ownership filed, SARS access, a tax PIN, the supplier database, the affidavit. Each depends on the one before, and a new owner usually discovers the order by failing it. This pack does all six in the right sequence, in one order.

R2 790our fee for all six · saves R610 · CIPC’s R175 included, nothing else to pay any authority

Independent paperwork service. ProperSA is an independent private company. We are not CIPC, SARS or National Treasury, and we have no influence over who wins a tender. Every one of these can be done directly with the authority yourself, and five of the six carry no government fee. Our fee pays for the preparation, the submission and the follow-up.

What is included

Company registration at CIPC, R790 on its ownYour private company registered with CIPC’s R175 already inside the price. Start as a number company if you would rather register fast and add a name later.
Beneficial ownership filed, R490 on its ownEvery company must tell CIPC who ultimately owns it, and an unfiled record blocks the annual return later. Filed while the shareholding is fresh, with the yearly confirmation diarised.
SARS registered representative set up, R690 on its ownThe step nobody warns a new owner about. SARS issues a tax number automatically but nothing else until a representative is appointed and verified on eFiling. Without it there is no tax PIN, and no PIN means no bid.
Tax compliance status PIN, R450 on its ownYour compliance status checked across every tax type, anything blocking it flagged with the fix, and the PIN delivered ready to share. Buyers verify it live.
CSD registration, R490 on its ownYour company on the Central Supplier Database, with the live verifications against CIPC, SARS and your bank chased until they clear. No organ of state may pay a supplier who is not on it.
B-BBEE affidavit and tender pack, R490 on its ownUnder R10 million turnover a sworn affidavit is your B-BBEE certificate. Prepared on the correct wording with the ownership check done, plus the certified copies list and CIPC documents a bid asks for, ready to sign within two business days.
The order sorted out for youCompany, then ownership, then the representative, then the PIN, then CSD, then the affidavit. Run out of order, two of them fail and you find out the week a closing date lands.

Build my company to tender for R2 790

Not sure this is the right one for you? Ask us first and you get a written answer within one business day.

What this costs in total

Our fee, R2 790. The six items come to R3 400 bought separately, so the pack saves you R610.
CIPC, R175. Already inside our company registration fee. Nothing more to pay CIPC.
SARS, the CSD and CIPC’s beneficial ownership register charge nothing for the representative, the PIN, the supplier registration or the ownership filing.
Commissioning the affidavit is free at a police station or any commissioner of oaths, and so are certified copies.

What it deliberately leaves out

COIDA registration, R1 290. Only required once you employ someone. Most tenders will then also want the letter of good standing, so add it the day you hire, not before.
CIDB Grade 1, R1 490. Construction tenders only. If that is you, the Tender Starter bundle covers CIDB, CSD, COIDA and the tax PIN for an existing company.
A business bank account. CSD verifies the account name against the company name, so open the account in the company’s name before the CSD step. Our free guide covers what each bank asks for.

What we will need from you

Your preferred company names, or tell us to register a number company.
Identity documents for every director and shareholder, and the shareholding split, which goes into both the CIPC filing and the affidavit.
The director who will be the SARS representative, with a selfie and identity document for the eFiling verification.
Business banking details once the account is open, in the company name.
Your expected yearly turnover, which decides whether the affidavit is enough.

Frequently asked questions

Why does a brand new company need all six of these before it can tender?

Because a tender checks them in sequence and each one depends on the last. The company has to exist at CIPC. Its beneficial ownership has to be filed or CIPC blocks later filings. A registered representative has to be verified on eFiling before SARS will issue anything. Only then can a tax compliance PIN be issued, and the Central Supplier Database verifies that PIN live. The B-BBEE affidavit is the last thing a bid asks for. Miss any one and the bid is disqualified before your price is read.

What does the pack cost in total, including government fees?

Our fee is R2 790 for all six. CIPC’s R175 for the company registration is already inside that. Beneficial ownership, the SARS representative, the tax compliance PIN and CSD registration carry no government fee at all, and commissioning the affidavit is free at any police station. So R2 790 is the whole cost.

How long does it take?

The company registration is usually a few working days. The SARS representative verification is 3 to 7 business days and has to complete before the tax PIN, which is then 1 to 5 business days. CSD verification depends on how quickly the checks against CIPC, SARS and your bank clear. Realistically, allow three to four weeks from ordering to holding everything, and start it before you have a closing date to chase.

Do I need a B-BBEE certificate or is the affidavit enough?

If your yearly turnover is R10 million or less you are an exempted micro enterprise and a sworn affidavit is your B-BBEE certificate. A new company is almost always in that band. You do not need to buy a certificate from a verification agency. Above R10 million you need a verified certificate from a SANAS accredited agency, which we do not issue.

Is COIDA included?

No, deliberately. COIDA registration is R1 290 on its own and is only required once you employ someone, at which point most tenders will also ask for the letter of good standing. A company with no staff yet does not need it, so we do not bury it in the price. Add it the day you hire.

What if I already have the company?

Then do not buy this pack. Tell us what you already have and we price only what is missing. On their own, beneficial ownership is R490, the SARS representative R690, a tax clearance PIN R450, CSD registration R490 and the B-BBEE affidavit and tender pack R490.

This is an administrative service performed with your authority on your own profiles with CIPC, SARS and National Treasury. ProperSA is not a registered tax practitioner and does not provide tax or legal advice; where a matter needs a qualified professional, we say so and refer you before any work starts. We have no influence over tender outcomes and make no representation about any bid succeeding. Turnaround times quoted are the authorities’ own and are outside our control.